Dear Newly Named Project Director,
Congratulations on your new assignment. Whether this is your first stint as a project director or if you have done it many times, this is an exciting moment. We are glad to have hired you. You have a chance to make a significant difference in this new endeavor. If it is a brand new project, then you are facing the challenge of coloring in a blank slate. If it is an ongoing project, then you have the opportunity to push it in new directions.
We expect you to do more than to keep the project on track, write reports, and balance the project's checkbook (although you must do these three perfectly!). We selected you because we need someone exceptional to make our work remarkable. To get you off on the right foot, I suggest that you start by focusing on the following challenges:
Continue reading "Notes to a newly appointed Project Director" »

My workload changed dramatically on January 12th when I stepped in to take over the earthquake response in Haiti. Although I have always felt that I was productive—I set goals based on the The 7 Habits of Highly Effective People
and I managed my workflow through the Getting Things Done: The Art of Stress-Free Productivity
system. Yet pre-earthquake, my work load was manageable. Those days seem like a lazy vacation in comparison to my situation today.
My biggest challenge when swamped with work is to find the path forward. It is easier to respond to the tasks in front of me than to work on longer term goals. I could easily spend my days responding to emails and phone calls and putting fires out—I suspect that some of the people that have given me tasks that sit in my “@action” folder would rather I did just that. However, I know that my days spent responding to urgent requests brings me no closer to my own goals and just leaves me one day older.
Continue reading "The “To Do No More” List" »

Back in Haiti--touring the Delmas 32 housing repair project with the OAS Secretary General and the PADF team.
Over four months ago, I drove away from Haiti thinking I was finished. I didn't make it very far. I know support PADF's Haiti operations from our Washington office. Although I spend a good bit of time in Haiti--next week will be third visit in two months--the view from Washington is quite different.
The biggest difference is distance--both geographic and personal. I am typing this in my Rockville, Maryland house far from the hassles and stress of Port-au-Prince. Although I spend a good part of my days working directly with our Haiti office through phone calls and emails, I don't live the experience any longer. This geographic distance makes things much more personal. I was talking with our Country Director when the storm went through last Friday. It was an immediate threat to him and to those around him. For me, it was a logistics question--how could we mobilize any support to help.
Continue reading "The View from Washington" »
I drove away from Haiti yesterday, having finally been relieved of my role as the Acting Country Director. I chose to make the five-hour drive to give myself time to reflect on the last four months. I am both wonderfully relieved to be done and sad to leave my team. In my farewell speech the day before, I had stressed how proud I was of everyone. It was the hardest four months of my life. We had great successes--reopening the office within days of the earthquake, developing a logistics chain that delivered 50 containers of supplies to our most needy partners, restarting and accelerating all our programs so that we could help as many people as quickly as possible.
Continue reading "Completing my work in Haiti" »
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